Executive Office Assistant

RSS Staffing

This is a Full-time position in South Point, OH posted September 28, 2018.

RSS Staffing is seeking an Executive Assistant for a Marine company in South Point, OH.  Work schedule is 8:00 AM – 4:30 PM Monday through Friday.  Full benefits including; health insurance, 401K retirement and paid time off are offered.


Job Duties – Include but not limited to:

  • Manage daily operations of security gate
  • Provide support to the accounting department with reports, entries and reconciliations
  • Accept and track employment applications
  • Management of attendance and paid-time off records
  • Create and maintain Excel database documents
  • Create and maintain Word documents
  • Maintain sales call database
  • Responsible for all supplemental insurance programs
  • Responsible for worker insurance programs and claims
  • Prepare letters and other written correspondences for the company
  • Complete invoicing, payable and receivables entries
  • Providing customer service to vendors and visitors
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Sending faxes and emails
  • Performing multifaceted general office support
  • Sending and receiving documents for the company
  • Answering the phone
  • Assisting in various daily operations
  • Operating a range of office machines such as photocopiers and computers
  • Managing mailing or distribution lists as needed
  • Greeting guests and visitors


Job Requirements:

  • Organizational Skills
  • Proficient with computers
  • Proficient with Microsoft Office programs
  • Valid Drivers License
  • Oral and written communication skills

How to Apply